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LABORATORY ASSET TRACKING

Complete insight into the full life cycle management of your high value assets, for effortless and accurate tracking.

With RFID technology, elaborate and expensive check out/in and counting by hand is no longer necessary.

Organizations spend millions of dollars on test and measurement equipment in labs and manufacturing. Regardless of which type of lab it is –  Electronics, Schools, Universities, Pharmaceutical, Biomedical or any other engineering or scientific lab or which type of manufacturing  Industrial or Clean rooms, issues of equipment traceability remains the same. 

Every year, these institutions lose thousands to millions of dollars per establishment simply because they are not accurately tracking and measuring their assets, such as as supplies, computers, and high-value lab equipment.

Well run organizations have a pool of equipment that can be used by multiple departments or divisions. Further, they want to leverage high value capital equipment across organizations, even though they might reside in a specific area. Equipment managers, with their myriad of responsibilities, face challenges tracking the lending out of equipment. 

Honor systems where the borrower details what is being borrowed including the type of equipment and its serial number have good intentions but often fail in execution. Few organizations can afford to have someone manually check-in and check-out equipment.

Even manual systems with an actual human managing the process are not foolproof because engineers and scientists are often borrowing equipment after hours or on the weekend.as supplies, computers, and high-value lab equipment.

In addition to financial concerns, a plethora of other issues arise when companies don’t maintain solid records of their assets. The following issues could easily be rectified with a robust asset tracking system in place at educational institutions:
  • Without software to track and manage assets, schools, colleges, and universities are only left with the option of manually recording and handling inventory using spreadsheets or even regular text documents. Unfortunately, manual asset tracking results in a decrease in both productivity and efficiency across the entire establishment.
  • Manually entering and tracking assets uses up lots of time, as does doing audits by hand instead of automating them with asset software. Such time could be saved and put to better use in advancing the laboratory institution’s goals and needs if employees were freed up from manual asset management.
  • As previously mentioned, not tracking assets with a flexible management system often results in items going missing, or being lost entirely. Even with a good emergency or backup fund in place, many educational institutions don’t have enough money to cover replacements for all their missing assets (especially when those numbers reach as high as $250,000 per laboratory).
  • Both decreased productivity and cost increases can combine to create the additional issue of operational setbacks. For example, any error in manual tracking can lead to confusion about who last touched or used a particular asset, which can then lead to the asset going missing entirely. Labs must then figure out how to make do without that asset until it’s replaced (if it ever is).
  • One of the biggest issues which arises for schools without reliable asset management technology is a lack of accountability. Without asset tracking software that can easily be updated and accessed across the entire institution’s leadership and staff, how are any of them to know who was last in charge of or touched each asset?

All these problems don’t need to plague laboratories and universities with doubt and worry. In fact, the solution to avoiding all of them is simple, and yet many labs haven’t implemented it or even considered it before: asset tracking and management software.

SmartX HUB Platform is a robust, flexible, and cloud-based asset tracking tool with a matching mobile app that can help lab institutions alleviate their concerns in a variety of ways.

Keeping everything in a centralized database accessible by as many users as needed

SmartX HUB EAM system for test and measurement equipment offers a simple, automated system to address these challenges. The system quickly and accurately accounts for checked-out equipment by not only reading all the tagged equipment placed on the checkout counter but also allowing for additional details to be provided at the time of checking out. Additional details could include project and experiment-related information. The Check-in process is similarly automated.

By using our centralized RFID Asset equipment tracking software system that provides access via mobile device, laboratories firms can:

  • Reducing auditing time and improving accuracy in audits
  • Consolidate the data from their assets regardless of make, model or manufacturer or age into one centralized location.
  • See asset location, current status and usage history, alongside the rest of their mobile workforce, including company vehicles, facilities, depots and map markers (including google maps)
  • Monitor when specific assets are in use and determine if they’re being used in the way they’re intended.
  • Run utilization reports, which construction equipment managers can use to learn which pieces of equipment are being used, and how often, across geographic locations.
  • Make better decisions when considering renting additional equipment versus simply retrieving underutilized, owned equipment from another building to redeploy it.
  • Identify areas of inefficiencies by consulting utilization reports to see how often and how long a piece of equipment ran on a particular day or during a certain time period, and matching that against work progress.
  • Immediate notification when a piece of equipment is operated during an unauthorized time period or activated off-hours.
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Improving asset security

Save time and labor through automation

Instead of having to manually run numbers and go through an asset spreadsheet system come auditing time, laboratories institutions can rest assured a more thorough asset tracking platform will have reports ready on-hand to help reduce auditing time and provide better accuracy in the results than a manual system might.
Gain item-level data about every asset to ensure important tools and equipment don’t get lost, misplaced, or stolen. By keeping up-to-date on your tools' whereabouts, you can reduce overall inventory levels while ensuring adequate supplies across all locations.
tools tracking

Get the tools you need, when and where needed

With the software, you can exactly know where your assets are kept. It also lets you know the exact location of an asset. It saves assets from theft and misplacement.
A lot of time is wasted on employees as they keep on looking for the asset when asset misplacement occurs. As a result, delay in operation occurs, and productivity decreases. Ensure compliance with maintenance schedules and product recalls with visibility into an asset's inventory, location, and history. Enable teams with the tools and assets needed when and where there is demand. Reduce frustration across the team by enabling them to perform work efficiently.
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Benefits

Accurate Inventory

Maintenance work efficiently

Reducing auditing time

Automatically locate assets

Extend the life of your assets

Enforcing accountability

How can we help you?

Contact us at the SmartX office nearest to you or submit a business inquiry online.

Let us know how we can help you solve your business challenges!

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