New Worker · Onboarding
Documents submitted
Certifications verified
Safety orientation done
Background check clear
CLEARED FOR SITE
Verified before day one
Health & Safety · Onboarding & Orientation

Every Worker Cleared Before Day One

Onboard staff and contractors with digital forms, verify their certifications and background before they reach the site, and start every project safe and compliant from the very first shift.

Get a Demo See training & upskilling
Keep Your Workforce Safe & Projects Productive

Streamline Onboarding & Safety Orientation Across Every Project

Onboard your workforce and build a centralized database to streamline operations across projects. Set up recertification notifications aligned with OSHA standards, manage certifications and documents for compliance, and ensure safe jobsites with background checks that verify workers before they ever reach the site.

Make onboarding and safety orientations simple and efficient for staff and specialty contractors alike. Customize your programs with SmartX HUB to ensure a smooth start and compliance from day one — then keep every worker current with ongoing training and upskilling and control site entry through access control.

Our Services

Onboard Any Worker, Any Project, Any Site

Add and manage staff and specialty contractors across every project, with real-time oversight and a smooth, compliant start for each one.

~20 hrs saved per week by sending digital
onboarding & safety forms
Manage Workforce Across Projects
Seamlessly add and manage your workforce or specialty contractors across any project, keeping real-time oversight and smooth operations everywhere you work.
Custom Onboarding & Safety Forms
Send digital onboarding and safety forms to your workforce and get each person verified before they reach the jobsite — a smooth, compliant start every time.
Centralize Your Workforce Database
Keep your workforce and specialty contractors' information for every project in one easy-to-use platform — no more scattered spreadsheets or lost paperwork.
Comprehensive workforce management
Four capabilities that take a worker from application to fully cleared — with nothing falling through the cracks.
1
Certifications, Permits & Skills
Track and update each worker's certifications, permits, and skill levels, ensuring compliance and readiness for any task.
2
Contractor Document Management
Efficiently manage all documents required for contractors, reducing paperwork and keeping everything organized.
3
Safety Knowledge Verification
Apply questionnaires to confirm workers understand safety instructions before they start — not after an incident.
4
Online Training & Onboarding
Conduct online training with built-in assessments and manage onboarding forms for thorough, verifiable preparation.
Connected to the Platform

Onboarding Is Just the Beginning

A verified worker is the entry point to the whole SmartX HUB platform. Click any capability to explore the solution behind it.

Upskill & Training
Once onboarded, keep every worker sharp. Ongoing training and certification tracking pick up exactly where onboarding leaves off.
Explore training
Access Control
A verified worker earns site access automatically — and anyone without current clearance is stopped at the gate.
Explore access control
Contractor Tracing
With every contractor registered from day one, you can trace movements and contacts across the site whenever you need to.
Explore contact tracing
Cold-Storage Compliance
Onboard workers into demanding environments with the right certifications verified up front — before they enter the cold.
Explore cold-storage safety
Emergency Roll Call
Because every worker and contractor is registered, an emergency roll call accounts for all of them — not just full-time staff.
Explore emergency roll call
Compliance Analytics
See workforce compliance at a glance — who's cleared, who's expiring, and where the gaps are across every project and site.
Explore predictive analytics
The Payoff

Faster Starts, Safer Sites, Zero Paperwork

Digital onboarding doesn't just save time — it removes the compliance risk that hides in manual forms and scattered records.

Save ~20 Hours a Week
Digital onboarding and safety forms replace manual paperwork, giving your admin team back roughly 20 hours every week to spend on higher-value work.
Verified Before They Arrive
Background checks and certification verification happen before a worker reaches the site — so no one starts a shift they're not cleared for.
Audit-Ready Compliance
Recertification notifications aligned to OSHA and a centralized document store mean you're always ready for an audit — no last-minute scramble.
Staff & Contractors, One System
Manage full-time workers and specialty contractors in the same platform across every project — one source of truth, no gaps in oversight.
Connected Capabilities

Onboarding, Wired Into the Platform

A verified worker record connects to the same access, tracing, and analytics layer that runs your entire operation.

Access Control
Clearance at the gate
Training
Ongoing upskilling
Contact Tracing
Trace registered staff
Real-Time Location
Track on site
Analytics
Compliance at a glance

Onboarding is the front door to the platform. See how it flows into access control and ongoing training.

Go Deeper

Guides on Workforce Safety & Compliance

Practical playbooks on building a safe, compliant, well-managed workforce.

Safety
Connected Worker Safety
Safe operations start at onboarding — see how verified workers fit into the whole connected-safety picture.
Read the guide
Industry
Construction Safety 4.0
Construction runs on contractors — see why fast, verifiable onboarding is the foundation of a safe jobsite.
Read more
Industry
Oil & Gas Safety 4.0
High-hazard sites can't afford an unverified worker — how onboarding and access control keep contractors safe.
Read more

Get every worker site-ready before day one

See how digital onboarding verifies certifications and background checks, centralizes your workforce database, and saves your team ~20 hours a week. Book a demo built around your projects.

Request a demo See access control

Explore our blog for insightful articles, personal reflections and ideas that inspire action on the topics you care about.

What Is EHS Management?
CaRLOS Asset Tracking | Supply chain & Logistics

What Is EHS Management?

RFID for Tools and MRO: The Complete Guide | SmartX HUB
CaRLOS Asset Tracking | Supply chain & Logistics

RFID for Tools and MRO: The Complete Guide | SmartX HUB

What Is a CMMS? A Complete Guide to Maintenance
CaRLOS Asset Tracking | Supply chain & Logistics

What Is a CMMS? A Complete Guide to Maintenance

Explore more information about cases and news.
Stay informed with the latest updates and in-depth insights.

Learn More
error: Content is protected !!