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Tracking Reusable PPE and Uniforms

Obtain rapid and reliable asset counts at every step of your service cycle: receiving, sorting, order preparation, shipping & collect/delivery at customer sites

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RFID TECHNOLOGY CAN HELP TO OPTIMIZE LAUNDRY SERVICE MANAGEMENT

SmartX HUB Textile Services is a real-time inventory management solution combining software, RFID tags, equipment, and cloud services to efficiently identify, track and manage linen and textile assets. For institutions that require a constant flow of clean linen, uniforms, workwear, medical garments, or janitorial supplies, Smartx HUB Textile Services enable automated systems to track large volumes of individual items faster and more accurately.

You will know where your laundry is going with the touch of a button

SmartX HUB uses UHF RFID technology to provide your laundry and customers with up-to-date information on the location of your inventory.

Best Track and Trace Solution

Compared to manual inventory procedures, RFID enables significantly faster inventory takes — in record time, with record accuracy. Inventory takes are not only simpler to execute, but also much more cost-effective, enabling inventories to be taken more frequently.

Solutions Connected to your ERP

Our integrated tracking systems that provide valuable information about the location of your assets, compliance with quality procedures and the data collected can provide vital information for strategic business decisions, such as which assets to invest in.

Cost-effective real-time track and trace

Thanks to the automation of RFID, inventory information is virtually error-free — and a complete and accurate inventory of even massive data centers with hundreds of thousands of square feet of space can be conducted in just hours instead of weeks — by just one person.

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An RFID system can extend linen longevity by 20-30% due to lifecycle records

The management and tracking of uniforms, garments, and linens can be tedious, especially as the items typically are cycled through quickly. Nevertheless, from an operations perspective, it’s essential to be able to high the right inventory on hand to exceed expectations. RFID is used to quickly count inventory and collect valuable insight as the inventory goes through its lifecycle.

In a nutshell, RFID technology offers the following benefits:

  • Fewer losses and lower inventory replacement costs
  • Automatically track items through the whole cycle of storage, use, transport, cleaning and back into storage
  • Tag and track customer-owned goods or rental items
  • Ensure that the same number of items which were sent to the laundry are returned back after cleaning
  • Identify repairs, reducing late pieces
  • Monitor stock levels in key locations to ensure sufficient stock is available where needed
  • Automated, instant data entry without hand counts, manual tabulations or reporting
  • Validated deliveries and pick-ups at customer locations
  • Alert healthcare provider when reusable PPE is coming to the end of maximum number of uses
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How does Uniform Tracking work?

Ensure that the same number of items which were sent to the laundry are returned back after cleaning 

1. TAG ITEMS

RFID (radio frequency identification) is a tracking technology that uses electromagnetic fields to identify data and track specialist tags. These tags contain a microchip with a unique ID, along with a radio antenna

2. RFID READER

Either mobile handheld or fixed readers are used in key locations to track the garments through their wash and use cycles. This could for example be in a dirty store, in goods in or goods out areas from which garments are despatched to a laundry, at the laundry itself and in locations where uniforms are stored to make them available for use

3. DATA COLLECTION

As you collect data, quickly understand the utilization of each item. When inventory is sent out, be able to recognize right away if items are not returned back. While doing inventory, see any variance such as matched, missing, extra or misplaced items

CHOOSE THE CORRECT TAG

Tags are a major component of the total cost for the UHF-RFID laundry project. While waterproof UHF-RFID laundry tags from major providers meet international performance standards, they are not created equal. Tags differ in terms of size and appearance, application method, and durability.

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Automated Audit Business Processes

Real-Time Reporting for Uniform Managers

To track the locations of uniforms, specialist passive fabric RFID tags are sewn in or attached to each garment to be tracked. Tags are waterproof and can withstand high temperatures, so they can survive professional cleaning procedure. Often, they are sewn into the label. The unique ID from each tag is then registered in a database with specific information about the particular garment, for example purchase date, owner, size and care instructions.

Either mobile handheld or fixed readers are used in key locations to track the garments through their wash and use cycles. This could for example be in a dirty store, in goods in or goods out areas from which garments are despatched to a laundry, at the laundry itself and in locations where uniforms are stored to make them available for use. In addition, handheld readers could be used on delivery and collection vehicles to register when garments have been collected or dropped off.

Learn More - how to improve laundry services

The Importance of Reliable Software and Easy to Use Reports for Uniforms Tracking and Management

Selecting the right Software is essential to effectively analyze and apply the data generated by the tracking hardware.

Using the SmartX HUB Textile Track solution, customers are able to automate gown tracking, easily pull uniforms from service at the end of life, and speed up the inspection and packaging processes.  Well-designed laundry tracking software will greatly improve labor efficiency.

Our RFID tracking technology can support uniform management on multiple different levels, especially when it comes to costs. But there are other advantages too. These include:

Understanding the Uniform Lifecycle

With up-to-date data on the lifecycle of your uniforms, you’ll be able to keep on top of normal wear-and-tear and forecast when replacements are required. With items being uniquely identifiable, you can also compare which types of garments last longer, to identify where savings can be made to reduce capital expenditure and improve ROI.

Ensuring Correct Garment Care

The central database not only identifies location data, but also delivers care instructions. For instance, if a reader near a washing station detects a tag, the system could flag up if a garment should not be put through this process because it’s dry clean only. This system ensures garments are washed correctly, helping to increase their lifespan and reduce waste.

Improve Accountability

As items can be uniquely identified, they can be allocated to the wearer who is then responsible for their safe return. This adds a new layer of accountability for anyone wearing your uniforms and helps you mitigate the risk of shortages and missing assets.

CHECK-IN/ CHECKOUT

Efficiently manage the check-in and checkout process and collect intelligent data quickly and accurately. Go beyond RFID and capture other sensory data such as GPS. Understand items that have not been returned. If checking out to users, pull reports on overdue items.

Automatic Cycle Counts

Cross verify that the items in storage match to what’s in the system using a simple yet powerful cycle count. Understand what items are missing or misplaced and take action right away. RFID makes it easy to count the items efficiently

Bottom Line

Uniform management systems can be transformative. Using RFiD tracking technology can help you streamline your systems delivering a significant ROI. With the costs that ineffective uniform management can rack up, keeping on top of employee uniforms can result in reducing waste and delivering long-term savings.

Linen and Uniform Visibility
(95% to 100%)
Time for Physical Asset Reconciliation
(70% to 80%)
Inventory visibility and cycle counts
(40% to 65%)
0perations and maintenance costs
(10% to 25%)
Losses of Shrinkage
(5% to 25%)
Reduces Purchases
(2% to 10%)
Lowers Laundry Expenses
(2% to 6%)

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SmartX HUB Platform helps you analyze, monitor and predict assets, material and physical processes.

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We provide IoT-RFID tracking solutions to a wide variety of sectors including healthcare, oil and gas, industrial and manufacturing.

SmartX HUB Platform is designed to help you make informed decisions. It provides capabilities like asset tracking, work-in-process tracking, returnable asset tracking, inventory management,  tool tracking, and people safety and productivity. It can be easily integrated with other systems like WMS and ERP systems. The dashboards and reporting give you quick access to important information. The software is designed to be used by small businesses to large enterprises while providing the same great power and simplicity.

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