Tracking Reusable PPE and Uniforms

Obtain rapid and reliable asset counts at every step of your service cycle: receiving, sorting, order preparation, shipping & collect/delivery at customer sites


SmartX HUB Textile Services is a real-time inventory management solution combining software, RFID tags, equipment, and cloud services to efficiently identify, track and manage linen and textile assets. For institutions that require a constant flow of clean linen, uniforms, workwear, medical garments, or janitorial supplies, Smartx HUB Textile Services enable automated systems to track large volumes of individual items faster and more accurately.

An RFID system can extend linen longevity by 20-30% due to lifecycle records

The management and tracking of uniforms, garments, and linens can be tedious, especially as the items typically are cycled through quickly. Nevertheless, from an operations perspective, it’s essential to be able to high the right inventory on hand to exceed expectations. RFID is used to quickly count inventory and collect valuable insight as the inventory goes through its lifecycle.

In a nutshell, RFID technology offers the following benefits:

How does Uniform Tracking work?

Ensure that the same number of items which were sent to the laundry are returned back after cleaning 


RFID (radio frequency identification) is a tracking technology that uses electromagnetic fields to identify data and track specialist tags. These tags contain a microchip with a unique ID, along with a radio antenna


Either mobile handheld or fixed readers are used in key locations to track the garments through their wash and use cycles. This could for example be in a dirty store, in goods in or goods out areas from which garments are despatched to a laundry, at the laundry itself and in locations where uniforms are stored to make them available for use


As you collect data, quickly understand the utilization of each item. When inventory is sent out, be able to recognize right away if items are not returned back. While doing inventory, see any variance such as matched, missing, extra or misplaced items


Tags are a major component of the total cost for the UHF-RFID laundry project. While waterproof UHF-RFID laundry tags from major providers meet international performance standards, they are not created equal. Tags differ in terms of size and appearance, application method, and durability.

Automated Audit Business Processes

Real-Time Reporting for Uniform Managers

To track the locations of uniforms, specialist passive fabric RFID tags are sewn in or attached to each garment to be tracked. Tags are waterproof and can withstand high temperatures, so they can survive professional cleaning procedure. Often, they are sewn into the label. The unique ID from each tag is then registered in a database with specific information about the particular garment, for example purchase date, owner, size and care instructions.

Either mobile handheld or fixed readers are used in key locations to track the garments through their wash and use cycles. This could for example be in a dirty store, in goods in or goods out areas from which garments are despatched to a laundry, at the laundry itself and in locations where uniforms are stored to make them available for use. In addition, handheld readers could be used on delivery and collection vehicles to register when garments have been collected or dropped off.

The Importance of Reliable Software and Easy to Use Reports for Uniforms Tracking and Management

Selecting the right Software is essential to effectively analyze and apply the data generated by the tracking hardware.

Using the SmartX HUB Textile Track solution, customers are able to automate gown tracking, easily pull uniforms from service at the end of life, and speed up the inspection and packaging processes.  Well-designed laundry tracking software will greatly improve labor efficiency.

Our RFID tracking technology can support uniform management on multiple different levels, especially when it comes to costs. But there are other advantages too. These include:

Understanding the Uniform Lifecycle

With up-to-date data on the lifecycle of your uniforms, you’ll be able to keep on top of normal wear-and-tear and forecast when replacements are required. With items being uniquely identifiable, you can also compare which types of garments last longer, to identify where savings can be made to reduce capital expenditure and improve ROI.

Ensuring Correct Garment Care

The central database not only identifies location data, but also delivers care instructions. For instance, if a reader near a washing station detects a tag, the system could flag up if a garment should not be put through this process because it’s dry clean only. This system ensures garments are washed correctly, helping to increase their lifespan and reduce waste.

Improve Accountability

As items can be uniquely identified, they can be allocated to the wearer who is then responsible for their safe return. This adds a new layer of accountability for anyone wearing your uniforms and helps you mitigate the risk of shortages and missing assets.


Efficiently manage the check-in and checkout process and collect intelligent data quickly and accurately. Go beyond RFID and capture other sensory data such as GPS. Understand items that have not been returned. If checking out to users, pull reports on overdue items.

Automatic Cycle Counts

Cross verify that the items in storage match to what’s in the system using a simple yet powerful cycle count. Understand what items are missing or misplaced and take action right away. RFID makes it easy to count the items efficiently

Bottom Line

Uniform management systems can be transformative. Using RFiD tracking technology can help you streamline your systems delivering a significant ROI. With the costs that ineffective uniform management can rack up, keeping on top of employee uniforms can result in reducing waste and delivering long-term savings.

Linen and Uniform Visibility
(95% to 100%)
Time for Physical Asset Reconciliation
(70% to 80%)
Inventory visibility and cycle counts
(40% to 65%)
0perations and maintenance costs
(10% to 25%)
Losses of Shrinkage
(5% to 25%)
Reduces Purchases
(2% to 10%)
Lowers Laundry Expenses
(2% to 6%)

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